Highly Organized Executive Assistant Required

1 week ago

Biñan, Calabarzon, Philippines beBeeExecutive Full time $4,000 - $5,000

Role Summary:

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We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team in a fast-paced environment. In this role, you will be responsible for handling a wide range of administrative, operational, and marketing tasks. Your ability to manage multiple priorities, maintain confidentiality, and contribute to marketing initiatives will be essential to the success of our organization.

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  • Main Responsibilities:
  • Manage calendars, schedule appointments, and organize meetings for executives.
  • Handle email management: draft, respond, and organize communications.
  • Provide regular updates to the CEO on ongoing tasks and projects.
  • Ensure the CEO is reminded of upcoming tasks and deadlines.
  • Assist with preparing reports, presentations, and materials.
  • Maintain accurate records and manage digital filing systems.
  • Marketing Support:
  • Collaborate with the marketing and operations team on promotional campaigns, content creation, and social media management.
  • Assist with the creation of marketing materials and assets.
  • Other Responsibilities:
  • Conduct research and compile information for special projects.
  • Act as a point of contact between executives and internal/external stakeholders.
  • Assist in ad-hoc tasks as required.
Required Skills and Qualifications
  • Experience:
  • Experienced Nurse
  • Proven experience as an Executive Assistant or similar role preferably with marketing background.
  • Skillset:
  • Strong organizational skills with attention to detail.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Excellent communication skills, both written and verbal.
  • Familiarity with remote collaboration tools such as Slack, Asana, Hubstaff, freshworks, Adobe, Docusign or similar.
  • Proficiency in Google Workspace (Gmail, Google Docs, Google Sheets) or Microsoft Office (Word, Excel, Outlook).
  • Marketing experience in content creation, social media management, and promotional campaigns.
Benefits

We offer a comprehensive compensation package that includes a competitive salary, opportunities for professional growth and development, and a supportive work environment.

In addition to a competitive salary, we also offer a range of benefits including medical and dental insurance, 401(k) matching, paid time off, and a flexible work arrangement policy.

Others

To be successful in this role, you must have a strong ability to work independently, manage multiple priorities, and maintain confidentiality. You should also be proficient in Google Workspace or Microsoft Office, and have experience working with remote collaboration tools.

A bachelor's degree in Business Administration or related field is preferred. However, relevant experience and certifications can be considered in lieu of education.

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