Administrative Support Specialist

13 hours ago


Ayala Alabang, National Capital Region, Philippines beBeeBookkeeper Full time $7,200 - $7,800
Job Title: Administrative Support Specialist

We are seeking a highly skilled and detail-oriented Administrative Support Specialist to manage various administrative tasks, including bookkeeping, for our construction operations.

The ideal candidate will have experience with managing data in software applications, specifically in the construction or roofing industry. Proficiency in Microsoft Office (Excel, Word, Outlook) is also essential.

Main Responsibilities:

  • Answer phone calls, take accurate messages, and provide excellent customer service
  • Enter work orders, project details, and job updates into construction/roofing software
  • Prepare and process invoices, and assist with accounts payable and receivable entries
  • Maintain accurate financial and project records in QuickBooks or other accounting software
  • Research permit and license requirements for jobs in various municipalities
  • Coordinate with project managers, estimators, and field crews to ensure timely information flow
  • Maintain organized digital and physical filing systems for contracts, invoices, and project documents
  • Assist with scheduling, correspondence, and other general administrative duties

Requirements:

  • Prior experience in an administrative/bookkeeping role within construction or roofing preferred
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
  • Strong communication skills and professional phone etiquette
  • High attention to detail and accuracy in data entry and recordkeeping


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