Executive Administrator

1 day ago

Antipolo City, Calabarzon, Philippines beBeeoperations Full time ₱4,800 - ₱6,400
Operations Coordinator

Our organization is seeking an experienced Operations Coordinator to join our team. In this role, you will be responsible for providing administrative support to our sales and success teams.

About the Role

The Operations Coordinator will be responsible for:

  • Quote-to-Cash Administration
    • Preparing and automating quotes and invoices for sales and success teams
    • Monitoring account upgrades, plan changes, coupon application, and contract renewals
    • Tracking payments, assisting with collections, and supporting reconciliation of payments (Stripe, HubSpot)
    • Coordinating invoice records and small refunds with the accounting team
  • Crm & Sales Pipeline Support
    • Keeping pipeline data clean and updated in HubSpot (value, stage, close date)
    • Monitoring lead stages (MQL, SQL, Opportunity) and flagging inconsistencies
    • Driving updates and follow-ups after pipeline meetings and deal reviews
    • Supporting lifecycle tracking for upgrades, renewals, and new deals
  • Sales Team & Enablement Support
    • Responding to basic client queries on pricing and helping route support or technical questions
    • Organizing and maintaining up-to-date sales enablement materials (contracts, templates, case studies)
    • Supporting sales playbook creation, objection handling resources, and product FAQ updates
    • Tagging and logging key sales call transcripts and escalating insights as needed
  • Admin & Coordination
    • Assisting clients in preparing reports, internal documents, deal logs, and L10 summaries
    • Supporting manual scheduling and calendar coordination for high-priority calls
    • Tracking and preparing dashboards or weekly reports to monitor KPIs and sales targets
    • Helping with internal task tracking and documentation in tools like Notion, ClickUp, or Google Drive
About Us

We are a dynamic team of specialists who openly and willingly share their knowledge with colleagues. Our corporate culture emphasizes collaboration, integrity, passion, teamwork, respect, pro-activeness, accountability, and determination.

Benefits

We offer a competitive salary package, paid time-offs, HMO Package for employees and dependents, reimbursable internet charges, comprehensive training, and continuous learning advantages.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Other

Industries

IT Services and IT Consulting

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