Administrative Coordinator

24 hours ago

Antipolo City, Calabarzon, Philippines beBeeExecutive Full time ₱65,000 - ₱70,000
Job Description

We are seeking a highly organized and proactive Executive Assistant to support a busy executive in the construction industry.

The ideal candidate will be able to manage diverse responsibilities with efficiency and finesse, and thrive in a fast-paced dynamic role where organizational talents will be valued.

This is an excellent opportunity for a self-starter with strong communication skills who can juggle multiple tasks and deadlines effectively.

Key Responsibilities:
  • Calendar & Travel Management: Oversee and coordinate the executive's schedule, arrange appointments, and manage domestic and international travel logistics
  • Communication: Draft, proofread, and manage professional correspondence, emails, and presentations, ensuring clear and effective communication at all times
  • Project Support: Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress
  • Event Coordination: Plan and manage meetings, conferences, and company events, ensuring all logistics are handled smoothly
  • Administrative Support: Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties
  • Personal Assistance: Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs
Requirements
  • 5+ years of experience as an executive assistant, preferably in the construction industry or a related field
  • Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines
  • Excellent written and verbal communication skills
  • Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design
  • Discretion and professionalism in handling confidential information
  • Ability to work flexible hours, including evenings or weekends, as needed
  • Strong problem-solving skills and the ability to work independently
Benefits
  • A collaborative, fast-paced work environment
  • Opportunities for personal and professional growth
  • A chance to work alongside a dedicated team in the dynamic construction industry
Seniority Level
  • Associate
Employment Type
  • Full-time
Job Function
  • Administrative

As a key member of our team, you will have the opportunity to contribute to the success of our organization while also developing your skills and expertise.

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