Senior Executive Administrator

2 days ago

Paranaque City, Calabarzon, Philippines beBeeAdministrative Full time $1,100 - $15,000
High-Level Administrative Support Role

The position of High-Level Administrative Support involves providing exceptional support to senior-level executives, managing calendars, inboxes, and operations. The ideal candidate will be highly organized, proactive, and able to prioritize tasks effectively.

Key Responsibilities:
  • Triage and reply to emails on behalf of the executive
  • Manage scheduling, calendar invites, and meeting prep
  • Prepare daily and weekly to-do summaries or meeting agendas
  • Track recurring subscriptions and operational costs
  • Support basic finance administration (upload documents for accountant)
  • Manage logistics for travel or events when needed
  • Upload and organize client documents into Notion portals
  • Help maintain Notion trackers (e.g. lead tracker, swipe files, project deadlines)
  • Flag team or client follow-ups that need attention
  • Identify inefficiencies and propose systems or automations
  • Maintain a library of standard operating procedures (turn Looms into SOPs)
  • Support the executive on light marketing tasks like content scheduling or DM follow-ups
Requirements:
  • Excellent English Communication Skills
  • Bachelor's Degree (ideally)
  • 3+ years of related experience supporting a senior-level executive, solopreneur, or small team
  • Bookkeeping experience is required
  • Detail-oriented, resourceful, and quick to take initiative
  • Write clearly and confidently — including replying on someone else's behalf
  • Lovely building systems and bringing order to chaos
  • Tech-savvy with tools like Notion, Gmail, GDrive, Slack, Xero, Zapier, Hubspot
Preferred Qualifications:
  • Knowledge of administrative systems and processes
  • Understanding of marketing workflows or content repurposing
  • Experience with automation tools like ManyChat, Make.com, or light automation platforms

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