Estimating Coordinator

1 week ago

Barcelona, Philippines beBeeBid Full time $8,000

Job Title: Bid Estimator Coordinator

Job Description

We are seeking a highly organized and proactive individual to support our estimating teams in coordinating all aspects of the bid process—ensuring that proposals are complete, accurate, and submitted on time. The ideal candidate is detail-oriented, a strong communicator, and highly proficient in Microsoft Excel.

The successful candidate will be responsible for managing bid packages, coordinating and tracking bid proposals from initiation to submission, ensuring all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications. Additionally, they will organize files for executive review and maintain consistent folder structures, solicit and track supplier and subcontractor pricing, and maintain and update a bid contact database with key partners.

Key Responsibilities:

  • Bid Package Management
  • Coordinate and track bid proposals from initiation to submission
  • Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications
  • Organize files for executive review and maintain consistent folder structures
  • Solicit and track supplier and subcontractor pricing
  • Maintain and update a bid contact database with key partners
  • Ensure all quotes are documented and properly saved for reference
  • Collaborate with estimators on bid deadlines and scheduling
  • Assist with software tracking and document management
  • Generate summary bid reports and maintain a bid calendar
Required Skills and Qualifications

The ideal candidate should have prior experience working remotely and be able to self-manage in a virtual setting. Strong proficiency in Microsoft Excel, including pivot tables, lookups, and formatting, is essential. The successful candidate should also possess excellent written and verbal communication skills, as well as strong organizational and follow-up abilities.

Preferred Qualifications:

  • Experience in construction, engineering, or MEP (Mechanical, Electrical, Plumbing) industries
  • Familiarity with estimating tools such as Pinnacle, PlanSwift, or Bluebeam
  • Prior experience supporting estimating, project management, or construction administration
Benefits

This is a full-time position with competitive compensation and benefits.

Others

Seniority level: Associate

Employment type: Full-time

Job function: Administrative

Industry: Construction

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