HVAC Support Specialist

1 week ago

Barcelona, Philippines beBeeOperations Full time ₱31,200 - ₱38,400

Job Title: HVAC Office Administrator / Operations Coordinator

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Are you a highly organized and detail-oriented professional seeking a challenging role that requires managing administrative and operational tasks?

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We are looking for someone to handle work orders, change orders, submittals, RFIs, and RFPs.

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  • Handle work orders, change orders, submittals, RFIs, and RFPs
  • Communicate with clients, vendors, and contractors via email, phone, and WhatsApp
  • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
  • Maintain communication with on-site project managers
  • Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed
  • Help manage online presence, customer engagement, and brand awareness
  • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
  • Track all vendor estimates and submittals using Monday.com
  • Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates
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Qualifications:

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  • Proven experience in HVAC, construction, or a related industry
  • Familiarity with HVAC plans and specifications and effective communication with vendors for pricing and materials
  • Proficiency in using Monday.com to track project progress, vendor estimates, and submittals
  • Proficient in PlanSwift for takeoffs and estimation support
  • Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment
  • Excellent verbal and written communication skills
  • Proactive, adaptable, and able to anticipate company needs
  • Proficiency in Gmail, Google Sheets, Google Docs, Monday.com, WhatsApp, PlanSwift, and RingCentral
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Preferred Skills:

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  • Experience with other project management and communication tools
  • Knowledge of compliance and safety regulations in the HVAC industry
  • Strong problem-solving skills and ability to work independently
  • Ability to manage social media platforms and contribute to marketing efforts
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