Administrative Coordinator

7 days ago

Tanauan, Calabarzon, Philippines beBeeScheduler Full time $45,000 - $60,000

We are seeking a highly organized and reliable professional to play a key role in our scheduling operations.

Job Summary:

The Scheduler will be responsible for coordinating appointments, managing calendars, and ensuring smooth scheduling processes across multiple teams and stakeholders. This role requires strong organizational skills, attention to detail, and the ability to work independently.

Key Responsibilities:
  • Coordinate and maintain calendars for multiple team members or departments.
  • Schedule client meetings, internal check-ins, consultations, and follow-ups with professionalism and accuracy.
  • Confirm, reschedule, or cancel appointments as needed with promptness and attention to detail.
  • Manage scheduling software and ensure calendar updates are error-free and up-to-date.
  • Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities.
  • Communicate with clients and internal staff via phone, email, and instant messaging platforms.
  • Anticipate scheduling conflicts and offer practical solutions in real time.
  • Ensure appointment reminders and confirmations are sent out in a timely manner.
Required Skills and Qualifications:
  • Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams.
  • Excellent English communication skills—both verbal and written.
  • Strong organizational skills with an ability to manage multiple calendars and priorities.
  • High level of attention to detail and ability to work independently.
  • Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly).
  • Time zone flexibility and ability to work in U.S. business hours.
  • Professionalism, discretion, and a client-focused mindset.
  • Experience in healthcare, law, or service-based industries.
  • Familiarity with CRM or EMR systems.
  • Previous remote work experience with international teams.
  • Ability to adapt quickly to new systems and workflows.

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