Administrative Finance Coordinator

7 days ago

Tanauan, Calabarzon, Philippines beBeeLogistics Full time ₱150,000 - ₱300,000
Financial Operations Specialist

The Financial Operations Specialist role involves managing all aspects of financial operations, including accounts payable, accounts receivable, and billing.

Main Responsibilities
  • Accounts Receivable:
    • Issue timely, accurate billing based on shipment documentation and logistics agreements.
    • Maintain aging reports and follow up on overdue invoices with a thoughtful approach.
    • Reconcile short payments and discrepancies before reaching out to clients.
    • Balance customer accounts and support the month-end AR closing and reporting.
  • Accounts Payable:
    • Process vendor invoices correctly, ensuring approvals and accurate postings.
    • Reconcile vendor statements and resolve discrepancies efficiently.
    • Ensure timely vendor payments and maintain audit-ready documentation.
  • Billing:
    • Prepare and manage billing across trucking and warehousing divisions.
    • Address and offer resolution for billing discrepancies or issues raised by clients or internal teams.
    • Ensure billing aligns with logistics-specific systems and operations.
  • Financial Administration & Process Improvement:
    • Assist in AR/AP reconciliations during monthly close.
    • Generate reports to support leadership decisions.
    • Suggest improvements to workflows for better efficiency and accuracy.
  • Collaboration & Communication:
    • Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
    • Communicate effectively across different time zones.
    • Maintain clear documentation and support continuous improvement initiatives.
    Requirements
    • 3+ years of combined AP, AR, or Billing experience.
    • Strong proficiency in Excel and experience with tools like Bill.com or ERP systems.
    • Exceptional attention to detail and problem-solving capabilities.
    • Excellent English communication skills.
    • Familiarity with logistics terminology is desirable.

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