Administrative Coordinator

7 days ago

Tanauan, Calabarzon, Philippines beBeeExecutive Full time ₱500,000 - ₱800,000
Senior Administrative Professional

This is a senior-level administrative professional position that will serve as a key member of the executive support team. The successful candidate will have extensive experience in providing high-level administrative support to senior executives, and will be responsible for managing complex calendars, coordinating travel arrangements, and handling sensitive communications.

  • Calendar & Communications:
    • Manage the COO's calendar, prioritizing meetings and ensuring that all necessary information is available prior to each meeting.
    • Schedule meetings, confirm logistics, and send follow-up emails as needed.
  • Project & Task Management:
    • Track ongoing projects, highlight blockers, and ensure timely completion of tasks.
    • Maintain operational dashboards using tools like Notion and Airtable.
  • Meeting & Documentation Support:
    • Attend key meetings, take detailed notes, and summarize action items.
    • Prepare agendas, presentation decks, and any pre-read materials.
  • Administrative & Personal Task Execution:
    • Coordinate travel arrangements, including flights, hotels, and itineraries.
    • Handle light personal administration, such as gift sourcing and bill pay.
    • Liaise with vendors and support team operations as needed.

The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Requirements:

  • 3+ years of experience supporting senior executives in a high-growth tech or startup environment.
  • Fluent written English and strong email communication skills.
  • Detail-oriented and design-literate, with a focus on delivering clean and beautiful deliverables.
  • High emotional intelligence, with the ability to navigate complex situations and prioritize tasks effectively.
  • Tech-savvy, with experience using Slack, Google Workspace, Zoom, Notion, and project tracking tools.

Benefits:

  • Competitive compensation package.
  • Flexible remote work arrangement.
  • Growth-focused culture, with opportunities for professional development and advancement.
  • Long-term potential, with a commitment to employee growth and retention.

Tools & Technology:

  • Communication: Slack, Gmail, Zoom.
  • Scheduling: Google Calendar.
  • Documentation: Google Docs, Notion.
  • Project Management: Notion, Airtable.
  • Other: OpenPhone, Dropbox, Loom.

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