Administrative Liaison Officer

2 days ago

Quezon City, National Capital Region, Philippines beBeeEXECUTIVE Full time ₱800,000 - ₱1,200,000
Executive Support Specialist
Job Summary:
We are seeking a highly organized and proactive Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide administrative support to senior officers, managing their calendars, coordinating travel arrangements, and preparing meeting materials.

The ideal candidate will have excellent communication skills, be highly detail-oriented, and possess the ability to work effectively in a fast-paced environment.

Key Responsibilities:
  • Manage the diaries of senior officers and arrange their travel requirements.
  • Facilitate departmental travel requirements.
  • Craft and organize visitor itineraries, conduct research to prepare background information, and briefing documents on business visitors.
  • Coordinate and attend meetings, assist in agenda preparation, take minutes, and follow through on meeting actions.
  • Handle expense reimbursements.
  • Arrange technology desk-side support for executives and their business visitors when required.
  • Assist with the planning and implementation of departmental events and activities.
  • Draft and send announcements on behalf of the executive.
  • Assist in creating draft presentations if needed.


Required Skills and Qualifications:
  • 6+ years of relevant experience as an executive assistant, administrative assistant, or similar role.
  • Strong oral and written communication skills to interact with senior officers and representatives.
  • Strong organizational and time management abilities, with a keen attention to detail.
  • Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management, and follow-through).
  • Ability to manage complex and sensitive work situations with sound judgment, discretion, and empathy.
  • Highly collaborative and results-oriented.
  • Proficient in making reports and deck/presentations.
  • Advanced proficiency in MS Outlook.
  • Proficient in MS Office Suite, including PowerPoint, Excel, Word, and OneNote.
  • Strong interpersonal skills and ability to work effectively with diverse teams.
  • Excellent English written and verbal communication skills.


Benefits:
  • Empowerment to learn and grow in a career.
  • Recognition and support in a flexible work environment where well-being and inclusion are valued.
  • Opportunity to shape the future of a global organization.


What We Offer:
  • An inclusive and diverse work environment.
  • A comprehensive benefits package.
  • Ongoing training and development opportunities.

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