Legal Operations Coordinator

3 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱180,000 - ₱300,000
Supporting the Legal Team

The Legal Assistant plays a vital role in enhancing operational efficiency and effective communication within the team.

This involves handling administrative and operational tasks, including managing internal records, scheduling, and client conflict resolution.

Key Responsibilities:
  • Operational Support:
    • Provide comprehensive support to the legal team, including administrative assistance, task coordination, and ensuring smooth day-to-day operations
    • Assist in implementing and improving operational processes and workflows
  • Internal Records Review:
    • Conduct regular reviews of internal records to ensure accuracy, completeness, and compliance with company policies and legal requirements
    • Organize and maintain documentation for easy access and retrieval
  • Training Scheduling:
    • Coordinate and schedule training sessions for staff members
    • Evaluate training programs, communicate effectively, and prepare necessary resources and materials
  • Fortnight Scheduling and Reporting:
    • Manage and prepare fortnightly schedules and reports, tracking progress on key initiatives and summarizing operational activities
    • Provide insights and updates to support decision-making and operational planning
  • Client Conflict Resolution Tracking:
    • Track and manage client conflict resolution efforts, recording issues, monitoring resolution progress, and ensuring timely and effective conflicts resolution
    • Maintain records of client interactions and outcomes
Qualifications:
  • An associate's degree in business administration, legal studies, or a related field is preferred but not required
  • A minimum of two years of experience in a legal or administrative support role is essential
  • Experience in operations support, record management, or client service is advantageous
  • Relevant certifications in administrative support or legal assistance are beneficial
  • Proficiency in office software (e.g., MS Office, Google Workspace) is required
  • Strong organizational and multitasking skills are crucial
  • Excellent communication and interpersonal skills are necessary
  • Ability to handle confidential information with discretion is vital
  • Detail-oriented with strong problem-solving abilities is important

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