Executive Assistant

1 week ago

Cebu City, Central Visayas, Philippines beBeeMarketing Full time $1,100 - $1,500

Job Description

We are seeking a highly organized and proactive professional to support our organization in managing daily operations, administrative responsibilities, and marketing initiatives. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

Key Responsibilities:

  • Administrative & Operational Support:
    • Manage and triage emails, categorizing, routing, and escalating issues as necessary
    • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
    • Maintain and update databases (press lists, vendor lists, etc.)
    • Oversee computer and equipment maintenance, management, and procurement
    • Manage office supplies and coordinate maintenance
    • Arrange travel, accommodations, itineraries, and related correspondence
    • Create detailed expense reports for business trips
  • Client & Business Development Support:
    • Triage and respond to inbound inquiries from potential clients
    • Maintain the customer relationship management system and ensure accurate daily updates
    • Assist in organizing and participating in business development activities
    • Send welcome packages to new clients
  • Communications & Marketing Support:
    • Support in updating website and social media content created by the team
    • Manage online entries for awards and recognition programs
    • Reach out to journalists and send press releases
    • Research contacts for journalists, events, and other outlets of interest
    • Support the team in press or event initiatives as required
    • Assist in managing the content calendar for social media platforms
    • Help coordinate and execute internal projects such as holiday celebrations and events
    • Research speaking engagement opportunities for the team
    • Research opportunities for new business, including contact information for potential partners
  • HR & Finance Support:
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans
    • Draft contracts for employees and freelancers
    • Manage sick leave protocols and communications
    • Support recruitment processes, including candidate application review
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
    • Process and manage accounts payable and receivable
    • Perform weekly financial reconciliations

Required Skills and Qualifications

  • 4+ years of experience in executive assistance, communications, or marketing
  • Ability to work on Eastern Standard Time (EST)
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
  • Experience with customer relationship management software and sales tools is an asset
  • Comfortable working flexible hours when needed

Benefits

This role offers a fast-paced environment where you can thrive as a detail-oriented, highly organized professional. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply.

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