Executive Assistant

3 weeks ago

Cebu City, Central Visayas, Philippines Staff4Me Full time

We are lookingExecutive Assistant who is detail oriented, proactive, and capable of juggling multiple priorities in a fast-paced, mission driven environment. You will provide comprehensive support across sales, marketing, and executive administration, working directly with theChief Revenue Officer (CRO)andDirector of Marketing.

Key Responsibilities

Sales Support


• Assist in the quality control and governance of internal and external sales proposals, contracts, and presentations


• Maintain customer reporting via HubSpot and track sales team performance for solar equipment and logistics


• Generate sales reports and analyze performance metrics to optimize sales strategies


• Coordinate communication between sales teams, clients, and logistics partners

Marketing Support


•Support the Director of Marketing with social media account management and website content updates


• Help organize marketing campaigns, events, and promotional initiatives


• Conduct market research and competitor analysis within the solar industry


• Prepare marketing materials including brochures, newsletters, and email campaigns


• Track and report on marketing metrics to support strategic adjustments


• Contribute to the creation of sales enablement content such as product datasheets, case studies, and competitive analysisExecutive & Administrative Support


• Provide direct administrative support to the CRO and Director of Marketing, including scheduling, reports, and correspondence


• Assist with meeting preparation, including agenda creation and minute-taking


• Compile financial and sales data for executive reporting


• Coordinate cross-functional communication across departments


• Organize travel and logistics for CRO and Director of Marketing


• Support budgeting and expense tracking for sales and marketing initiatives


• Submit and approve expenses as per company policy


• Maintain discretion and professionalism while handling confidential information

Bachelor's degree in business, Marketing, Communications, or a related field


•2+ years of experience in sales, marketing, or administrative roles,preferably in the solar industry.


• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)


• Familiarity with CRM tools and marketing platforms (HubSpot, NetSuite)


• Experience using Microsoft Copilot AI is a plus


• Strong organizational, analytical, and multitasking skills


• Excellent communication and interpersonal abilities


• Comfortable working with executive leadership and managing priorities under pressure.

Schedule:Monday–Friday, 8:00 AM – 6:00 PMCST

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