Senior Operations Coordinator

2 days ago


Cainta, Calabarzon, Philippines beBeeSupport Full time $9,600 - $15,600

About the Client:

  • We are a global organization dedicated to mobilizing funders to help end the HIV/AIDS pandemic and advance health, equity, and human rights.
  • Our mission is to strengthen the impact of HIV-informed funding by connecting foundations, corporate charities, and philanthropic-serving organizations.
Job Responsibilities:
  • Schedule Management:
    • Manage the executive's schedule to ensure alignment with strategic priorities.
    • Coordinate scheduling of meetings, including recurring calls and working groups.
  • Meeting Preparation & Follow-Up:
    • Prepare for regular meetings by ensuring timely distribution of agendas and calendar reminders.
    • Document key decisions and action items during meetings and share updates with relevant parties.
  • Administrative Support:
    • Add or update contact records in the database promptly after meetings.
    • Manage membership renewals and donation acknowledgments by sending personalized communications.
  • Communication & Relationship Management:
    • Manage the executive's inbox and ensure timely responses to high-priority communications.
    • Nurture professional connections through courteous follow-up emails.
  • Travel & Logistics Management:
    • Coordinate complex travel itineraries that prioritize efficiency and cost-effectiveness.
  • Technology & Systems Optimization:
    • Identify and implement productivity tools to improve workflow efficiency.


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