Virtual Executive Support Specialist

21 hours ago

Cavite City, Calabarzon, Philippines beBeeExperienced Full time ₱240,000 - ₱480,000
Remote Executive Assistant Position Overview

We are seeking a highly organized, well established, and detail-oriented Virtual Executive Assistant to join our team. As a key member of our remote staff, you will perform a variety of high-level administrative tasks and provide personalized support to executive members.

The ideal candidate should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing timely and effective support to senior-level managers.

Job Responsibilities:
  • Managing a complicated and busy schedule
  • Performing planning, logistics, and operations work
  • Providing comprehensive administrative support
  • Coordinating individual and group travel
  • Handling confidential and sensitive information with appropriate judgement and discretion
  • Providing administrative support in various capacities including; data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence
  • Organizing meetings and summits from start to finish
  • Phone call screening, correspondence, and document preparation, bill payment, record keeping
  • Varying errands as needed
  • Creating and maintaining personal action items, to-do lists, and follow-up and follow-through proactively maintaining and providing status updates
Candidate Qualifications:
  • Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred)
  • Excellent command of English
  • Has excellent judgement handling confidential information with discretion
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
Benefits:
  • HMO plus dependent and dental coverage
  • Free meal during training
  • Career growth and learning opportunities
  • Allowances (rice, clothing, laundry, meal)
  • Performance and loyalty bonuses
  • Frequent disinfection and fogging of the workplace
  • Employee shuttle services
  • Company retreats and off-site events
  • Sharpen your social skills while meeting awesome people and making new friends
  • Plus, more in-office rewards, raffles, recognition gifts, and treats
Physical Requirements:

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset.

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