Support Specialist

1 day ago

Cavite City, Calabarzon, Philippines beBeeAdministrative Full time ₱35,000 - ₱48,000
Job Overview

A dynamic and highly skilled professional is sought after to fill the role of Executive Support Specialist. The ideal candidate will provide top-notch administrative support to senior leadership, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Manage complex schedules, coordinate appointments, and maintain organized digital calendars
  • Handle email correspondence, prioritize messages, and draft responses on behalf of senior leaders
  • Prepare, organize, and distribute high-quality documents, presentations, and reports using advanced software tools
  • Conduct in-depth research, provide concise summaries, and support data-driven decision-making
  • Coordinate virtual meetings, including preparing agendas, taking detailed notes, and following up on action items
  • Maintain secure and organized digital files, ensuring timely retrieval of information
  • Serve as a liaison between senior leadership and internal/external stakeholders
  • Assist with personal administrative tasks as needed
Requirements:
  • Bachelor's degree in a related field or equivalent experience preferred
  • Previous experience as an executive assistant, virtual assistant, or in a similar role supporting senior leadership
  • Background in supporting C-level executives preferred
  • Excellent written and verbal communication skills with the ability to draft professional emails and documents
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint)
  • Tech-savvy and comfortable learning new tools and software as required
  • Familiarity with project management tools (e.g., Asana, Jira, or similar) preferred
  • Experience working with remote teams and across time zones preferred
  • Strong organizational skills and attention to detail
  • Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment
  • High level of discretion and ability to handle sensitive information with confidentiality

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