Sales Operations Coordinator

7 days ago

Dumaguete, Central Visayas, Philippines beBeeOperations Full time $50,000 - $60,000

We are seeking an organized and detail-oriented Sales Operations Coordinator to join our team. This role plays a key part in supporting sales teams by streamlining administrative tasks, improving efficiency, and driving business growth.

Main Responsibilities
  • Quote-to-Cash Administration:
    • Prepare and automate quotes and invoices for sales teams
    • Monitor account upgrades, plan changes, coupon application, and contract renewals
    • Track payments, assist with collections, and support reconciliation of payments (Stripe, HubSpot)
    • Coordinate invoice records and small refunds with the accounting team
  • CRM & Sales Pipeline Support:
    • Keep pipeline data clean and updated in HubSpot (value, stage, close date)
    • Monitor lead stages (MQL, SQL, Opportunity) and flag inconsistencies
    • Drive updates and follow-ups after pipeline meetings and deal reviews
    • Support lifecycle tracking for upgrades, renewals, and new deals
  • Sales Team & Enablement Support:
    • Respond to basic client queries on pricing, and help route support or technical questions
    • Organize and maintain up-to-date sales enablement materials (contracts, templates, case studies)
    • Support sales playbook creation, objection handling resources, and product FAQ updates
    • Tag and log key sales call transcripts and escalate insights as needed
  • Admin & Coordination:
    • Assist clients in preparing reports, internal documents, deal logs, and L10 summaries
    • Support manual scheduling and calendar coordination for high-priority calls
    • Track and prepare dashboards or weekly reports to monitor KPIs and sales targets
    • Help with internal task tracking and documentation in tools like Notion, ClickUp, or Google Drive
    Requirements
    • 2+ years of experience in sales operations, revenue operations, or administrative roles in a SaaS or B2B environment
    • Proficient with HubSpot, Stripe, Google Workspace; familiarity with tools like Notion, ClickUp, or Airtable is a plus
    • Comfortable managing quotes, invoices, and coordinating across multiple teams
    • High attention to detail, with excellent written and verbal communication skills
    • Strong organizational skills and ability to follow through independently
    • Bonus: Understanding of SaaS subscription models, renewal cycles, or sales compensation
    What Success Looks Like
    • Internal deal processes run smoothly and are consistently documented
    • Sales and success teams receive timely administrative and reporting support
    • HubSpot, Stripe, and internal trackers stay clean and reliable
    • Clients have confidence in your follow-through, precision, and initiative

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