Senior Business Operations Coordinator

7 days ago

Dumaguete, Central Visayas, Philippines beBeeExecutive Full time ₱6,000 - ₱9,000
Business Support Specialist Role

This is an exciting opportunity to work as a Business Support Specialist, providing high-level administrative assistance to the CEO. As a key member of the team, you will be responsible for managing daily priorities, coordinating communications, and ensuring sales initiatives run smoothly.

Main Responsibilities:

  • Administrative Support
    • Schedule, update, and prioritize meetings, appointments, and events.
    • Prepare and submit expense reports; monitor reimbursements and company policy adherence.
  • Communication Management
    • Screen, prioritize, and respond to emails and other communications on behalf of the CEO.
    • Prepare agendas, talking points, and briefing documents for internal and external meetings.
    • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Strategic Support
    • Track key projects and initiatives, provide updates, and ensure deadlines are met.
    • Conduct research and compile data to support strategic decisions.
    • Maintain strict confidentiality of all sensitive company information and decisions.
  • Relationship Management
    • Communicate on behalf of the CEO with team members.
    • Coordinate with partners, clients, vendors, and other external parties.
  • Sales and Business Development
    • Identify, research, and qualify potential leads through online platforms, networking, and referrals.
    • Initiate outreach to potential clients via calls, emails, and social channels to create business opportunities.
    • Assist in managing client relationships, scheduling follow-up calls, and maintaining rapport with key contacts.
    • Prepare proposals, contracts, and sales decks; ensure timely delivery of materials to prospects and clients.
    • Maintain and update the CRM with lead and client information; track progress of deals.
    • Join client calls or meetings with the CEO, take detailed notes, and follow up on action items.
    • Monitor industry trends, competitor activities, and potential partnership opportunities to inform sales strategy.
Requirements and Qualifications
  • A proven track record of sales experience, preferably in a client-facing role, with at least 2-3 years of relevant experience.
  • Excellent written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

This role requires a strong understanding of sales principles, excellent communication skills, and the ability to work effectively in a fast-paced environment.

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