Operational Project Coordinator

7 days ago

Dumaguete, Central Visayas, Philippines beBeeOperational Full time ₱1,000 - ₱1,200
Job Summary

We're seeking a highly skilled and organized professional to join our team as an Operational Assistant. This role involves streamlining backend operations, managing invoicing and time tracking, and bringing structure to our fast-paced environment.

Key Responsibilities
  • Administrative Support
    • Manage documents, trackers, and operational workflows
    • Oversee and audit time tracking for contractors and external staff
    • Prepare and send client contracts using established templates
    • Track key deadlines and ensure critical actions are followed up on
  • Financial Operations
    • Own and manage the invoicing process – ensure all hours are invoiced correctly and on time
    • Assist in processing salary and contractor payments while keeping records organized and up to date
    • Support with finance-related admin: receipts, documentation, reconciliations, etc
    • Proactively spot and resolve payment delays, discrepancies, or red flags
  • Research & Coordination
    • Research relevant opportunities and apply to them as needed
    • Support with ad hoc projects, market research, and executive reporting
    • Help manage calendars, reminders, and weekly execution checklists
Requirements
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field
  • Experience: Proven experience in administrative, financial operations, or operational support roles
  • Organizational Skills: Strong analytical and organizational skills
  • Invoicing Expertise: Experience handling complex invoicing operations
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly
  • Detail-Oriented: Never misses a follow-up, deadline, or formatting error
  • Communication: Professional communication skills, both written and verbal
Benefits
  • Part-time or Full-time opportunity
  • Remote position in PH Timezone
Nice to Have
  • Background in staffing, outsourcing, or recruitment operations
  • Confident enough to hold stakeholders accountable when needed
  • Experience working in international, fast-paced startup environments
  • Experience calculating financial metrics
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks

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