Executive Administrator
6 days ago
About the Role
We are looking for a confident and highly organized Executive Administrator to provide direct support to our Director. This role is hands-on and requires someone who can take full ownership of tasks, manage priorities effectively, and serve as a trusted right hand to ensure nothing slips through the cracks. You'll coordinate schedules, manage communications, and keep the Director focused on high-value activities.
Roles and Responsibilities
- Monitor and triage the Director's inbox, forwarding and delegating requests as needed.
- Manage the Director's calendar, including scheduling meetings, appointments, and travel.
- Prepare documents, reports, and correspondence on behalf of the Director.
- Take meeting minutes, track action items, and ensure timely follow-ups.
- Handle approved personal administration tasks for the Director.
- Keep the Director briefed on key deadlines, upcoming commitments, and business priorities.
- Ensure smooth communication between the Director and internal/external stakeholders.
Required Experience
- Previous experience in executive administration, office management, or similar support role.
- Experience managing schedules, emails, and communications for senior leadership.
Minimum Qualifications
- Strong command of English, both written and spoken.
- Highly organized, detail-oriented, and proactive.
- Ability to manage multiple priorities and work under pressure.
A Successful Candidate Must Have
- Confidence and professionalism to work with a strong-willed Director.
- A positive attitude and willingness to learn the ins and outs of the business.
- Flexibility and team spirit — ready to step outside core duties to help when needed.
Proficient With
- Microsoft Office Suite (Word, Excel, Outlook)
- Calendar and scheduling tools (Google Calendar, Outlook)
- Online communication tools (Teams, Zoom, etc.)
ShoreXtra Perks
- HMO coverage on Day 1
- Day shift schedule (no night shifts)
- Fixed weekends off
- Unlimited barista-style coffee
- Free parking & shuttle services
- Employee referral incentives (Silver)
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