Executive Administrator

2 days ago

Cebu City, Central Visayas, Philippines JOBS360 Full time $104,000 - $130,878 per year

About the Role

We are looking for a confident and highly organized Executive Administrator to provide direct support to our Director. This role is hands-on and requires someone who can take full ownership of tasks, manage priorities effectively, and serve as a trusted right hand to ensure nothing slips through the cracks. You'll coordinate schedules, manage communications, and keep the Director focused on high-value activities.

Roles and Responsibilities

  • Monitor and triage the Director's inbox, forwarding and delegating requests as needed.
  • Manage the Director's calendar, including scheduling meetings, appointments, and travel.
  • Prepare documents, reports, and correspondence on behalf of the Director.
  • Take meeting minutes, track action items, and ensure timely follow-ups.
  • Handle approved personal administration tasks for the Director.
  • Keep the Director briefed on key deadlines, upcoming commitments, and business priorities.
  • Ensure smooth communication between the Director and internal/external stakeholders.

Required Experience

  • Previous experience in executive administration, office management, or similar support role.
  • Experience managing schedules, emails, and communications for senior leadership.

Minimum Qualifications

  • Strong command of English, both written and spoken.
  • Highly organized, detail-oriented, and proactive.
  • Ability to manage multiple priorities and work under pressure.

A Successful Candidate Must Have

  • Confidence and professionalism to work with a strong-willed Director.
  • A positive attitude and willingness to learn the ins and outs of the business.
  • Flexibility and team spirit — ready to step outside core duties to help when needed.

Proficient With

  • Microsoft Office Suite (Word, Excel, Outlook)
  • Calendar and scheduling tools (Google Calendar, Outlook)
  • Online communication tools (Teams, Zoom, etc.)

ShoreXtra Perks

  • HMO coverage on Day 1
  • Day shift schedule (no night shifts)
  • Fixed weekends off
  • Unlimited barista-style coffee
  • Free parking & shuttle services
  • Employee referral incentives (Silver)

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