High-Level Executive Support Specialist

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrative Full time $800 - $1,600
Job Opportunity: Executive Support

We are seeking an experienced and proactive professional to provide high-level support to our senior executive.

This role is ideal for a seasoned administrative expert who thrives in dynamic environments, anticipates needs, streamlines operations, and enables executive focus.

To excel in this position, you should possess excellent organizational skills, be proficient in managing complex schedules, and have experience with financial coordination and data management.

In addition to these essential skills, the ideal candidate will be highly detail-oriented, able to work independently, and possess excellent communication skills.

Main Responsibilities:
  • Executive & Administrative Support:
    • Manage calendars and email inboxes for executives
    • Coordinate tasks and projects, track progress, and handle financial coordination and basic reporting
    • Create Standard Operating Procedures (SOPs) from existing processes and recordings
    • Maintain data dashboards (Google Sheets) and perform data entry
    • Prepare business performance reports on a weekly and monthly basis
    • Book travel arrangements and manage ad hoc administrative tasks
    • Participate in daily and weekly check-in calls
  • Partnerships & Growth:
    • Support and manage affiliate partnerships
    • Grow influencer collaborations and B2B partnerships through outreach efforts
  • Process & Systems Management:
    • Update and maintain online stores across various platforms
    • Enter and update product data, including pricing and promotional information
    • Develop SOPs and workflows to document key business processes
    • Identify and implement internal efficiency improvements to streamline operations

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