Exceptional Real Estate Administrative Support Specialist

1 day ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time $45,000 - $55,000
Real Estate Administrative Support Role

This remote position supports U.S.-based real estate teams in delivering exceptional service to clients, with the stability of long-term placement and the flexibility of working from home.

Responsibilities include managing administrative tasks and client support for real estate transactions, collaborating with transaction coordinators, ensuring paperwork is in order, and maintaining consistent follow-ups and personalized communication with clients after sales.

Key Responsibilities:
  • Provide comprehensive administrative support, including managing emails, calendars, and CRM systems.
  • Assist in document preparation and organization related to real estate transactions.
  • Collaborate with the transaction coordinator, run reports (e.g., CMAs), and handle transaction-related duties as needed.
  • Stay in touch with clients and follow up after sales via email to maintain high service standards.
  • Ensure ongoing client engagement through consistent and organized communications.
  • Maintain accurate records of client interactions and transaction information.
  • Oversee and maintain client data in the CRM, ensuring it is accurate and up to date.
  • Regularly update information for both prospects and existing clients.
  • Track and update client birthdays and house anniversaries.
  • Segment client data to send targeted email marketing to the appropriate audience.
  • Work closely with team members to support administrative needs, ensuring smooth communication and workflow.
Qualifications and Skills:
  • Previous experience in real estate support or a fast-paced admin role.
  • Detail-oriented and organized, with a passion for bringing structure to complex processes.
  • Confident using CRMs, spreadsheets, and cloud-based tools.
  • Excellent written and verbal communication skills.
  • Tech-savvy, organized, and great at juggling multiple tasks.
  • Self-managed and thrive in a remote work environment.
  • Flexible, solutions-focused, and always ready to jump in where needed.
  • Social media management experience is a plus.
  • Ability to work in a US time zone schedule.
  • Technical setup includes: a primary internet connection of at least 25 Mbps, a backup laptop, backup internet device, and backup power source, a main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM, and a backup computer with at least Intel Core i3 and 4 GB RAM.
Why This Opportunity?

This role offers a chance to work with clients who respect your time and value your skills, while also providing opportunities for growth and development within a remote-first team that genuinely supports its employees.

Benefits include fair compensation, prepaid HMO coverage, tools, training, and honest feedback, celebrations of wins, and above all, genuine care for employees' well-being and success.

Disclaimer: Candidates may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.

Note

This description contains the essential responsibilities and qualifications for the role. No tables or presentational formatting are included beyond allowed tags.

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