Chief Administrative Officer

2 weeks ago

San Fernando, Central Luzon, Philippines beBeeMarketing Full time ₱720,000 - ₱1,040,000
Executive Assistant - Marketing Professional

This role is responsible for supporting the founder in managing daily operations, administrative responsibilities, and marketing.

A self-starter with excellent problem-solving skills, ability to make independent decisions, and a keen attention to detail is required. Experience in marketing and social media is a plus.

Key Responsibilities:
  • Administrative & Operational Support:
    • Expertly manage and triage the founder's inbox, categorizing, routing, and escalating issues as necessary.
    • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations.
    • Maintain and update databases (press lists, vendor lists, etc.).
    • Oversee computer and equipment maintenance, management, and procurement.
    • Manage office supplies and coordinate maintenance.
    • Arrange travel, accommodations, itineraries, and related correspondence.
    • Create and execute detailed expense reports for business trips.
  • Client & Business Development Support:
    • Triage and respond to inbound inquiries from potential clients.
    • Maintain the customer relationship management (CRM) system and ensure accurate daily updates.
    • Assist in organizing and participating in business development activities.
    • Send welcome packages to new clients.
  • Communications & Marketing Support:
    • Support in updating website and social content created by the team.
    • Manage and assist online entries for awards.
    • Reach out to journalists and send press releases.
    • Research contacts for journalists, events, and other outlets in the best interests of our company.
    • Support founders in press or event initiatives as required.
    • Assist the Founder in managing the content calendar for social media.
    • Help coordinate and execute in-house projects such as holiday gifts and events.
    • Research speaking engagements for the founders.
    • Research opportunities for new business, including contact information for potential partners.
  • HR & Finance Support:
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans.
    • Draft contracts for employees and freelancers.
    • Manage sick leave protocols and communications.
    • Support recruitment processes, including triaging candidate applications.
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.).
    • Process and manage accounts payable and receivable.
    • Perform weekly bookkeeping reconciliations.
    Requirements:
    • 4+ years of experience in executive assistance, communications, or marketing.
    • Must be able to work on Eastern Standard Time (EST).
    • Proven ability to communicate effectively and build relationships.
    • Strong organizational and time-management skills.
    • Highly motivated, resourceful, and a go-getter mentality.
    • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word.
    • Experience with CRM software and sales tools is a plus.
    • Comfortable working flexible hours when needed.

This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply.

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