Chief Administrative Coordinator
1 day ago
This role combines administrative support and medical coordination, requiring a highly organized, detail-oriented, and proactive individual.
- Manage calendars, travel arrangements, and meeting coordination for executives with efficiency and precision.
- Serve as the first point of contact for patients, clients, and partners via phone, email, or virtual reception, providing exceptional communication skills.
- Accurately schedule medical appointments, follow-ups, and patient reminders, showcasing attention to detail and care.
- Maintain and update patient and office records in scheduling systems and CRMs, ensuring data accuracy and compliance.
- Support executives with document preparation, meeting notes, and task follow-ups, demonstrating organizational skills and adaptability.
- Ensure seamless day-to-day coordination of office and scheduling operations, promoting a smooth work environment.
Required Skills and Qualifications:
- Prior experience in a medical, clinic, or hospital setting is essential.
- Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant is preferred.
- Knowledge of HIPAA regulations and ability to handle sensitive patient information with discretion and confidentiality is mandatory.
- Strong organizational and multitasking skills with keen attention to detail are required.
- Excellent written and verbal communication skills are necessary.
- Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools is beneficial.
- A highly motivated, adaptable, and proactive mindset is crucial.
Benefits:
The ideal candidate will have prior experience in a similar role, excellent communication skills, and a high level of organization and attention to detail.
Other Requirements:
Only candidates with prior experience in a medical setting and strong organizational skills will be considered for this position.
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