Chief Operating Officer Support Specialist

1 day ago

San Fernando, Central Luzon, Philippines beBeeOperations Full time ₱5,500,000 - ₱7,300,000
About the Role

Support the Chief Operating Officer (COO) of a fast-scaling AI company. This high-trust, high-autonomy position requires managing calendars, streamlining operations, and executing high-leverage tasks to protect executive time and reduce friction across teams.

Key Responsibilities:
  • Calendar Management:
    • Own and manage the COO's calendar, prioritizing for leverage and clarity
    • Schedule meetings, ensure follow-ups are sent, and confirm logistics
  • Project Oversight:
    • Track ongoing projects, highlight blockers, and follow through on deadlines
    • Maintain operational dashboards using tools like Notion and Airtable
  • Meeting & Documentation Assistance:
    • Join key meetings, take high-quality notes, and summarize action items
    • Prepare agendas, presentation decks, and any pre-read materials
  • Administrative Task Execution:
    • Coordinate travel (flights, hotels, itineraries) across time zones
    • Handle light personal administration (gift sourcing, bill pay, scheduling)
    • Liaise with vendors and support team operations as needed
    Requirements:
    • 3+ years of experience supporting a senior executive in a high-growth tech/startup environment
    • Fluent, polished written English and strong email communication
    • Detail-oriented and design-literate—deliverables should be clean and beautiful
    • High EQ—you know when to step in, when to step back, and how to support quietly but powerfully
    • Tech-savvy and familiar with Slack, Google Workspace, Zoom, Notion, and project tracking tools
    Benefits:

This role offers a unique opportunity to make a significant impact in a fast-paced, dynamic environment. As an Executive Assistant, you will have the chance to develop your skills, work with a talented team, and contribute to the success of the company.

What We Offer:

We provide a competitive compensation package, comprehensive benefits, and opportunities for professional growth and development.

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