Executive Assistant

1 day ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time $7,200 - $7,800

Job Title: Administrative Operations Specialist

We are seeking a highly skilled and proactive Administrative Operations Specialist to streamline administrative operations, web functionality, and client communications.

Key Responsibilities:

  • Design and customize WordPress forms and layouts to enhance user experience
  • Configure and manage Salesforce CRM workflows and dashboards to optimize data management
  • Provide exceptional client support through timely email communications, scheduling meetings, and follow-ups
  • Generate and manage invoices, receipts, and basic bookkeeping entries in accordance with financial regulations
  • Coordinate between departments to ensure seamless task updates and completion
  • Identify and suggest automation opportunities using tools like Make.com or Zapier to improve efficiency
  • Maintain accurate data across systems and support data migration projects

Qualifications:

  • Proven expertise in WordPress website management and customization
  • Advanced knowledge of Salesforce (or similar CRM platforms) with ability to configure workflows and dashboards
  • Familiarity with Make.com or Zapier is a significant advantage
  • At least 2 years' experience in executive or virtual assistance roles
  • Excellent written and verbal communication skills
  • Strong time management and ability to work independently with minimal supervision
  • Ability to handle sensitive data with confidentiality and discretion

This role requires a self-motivated individual who can effectively collaborate with team members while handling multiple tools and systems.

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