Chief Back Office Administrator

1 day ago

Antipolo City, Calabarzon, Philippines beBeeOperational Full time ₱600,000 - ₱1,200,000
Streamline Operations and Drive Financial Growth

We are seeking a highly organized and financially savvy professional to join our team. As an Operational Assistant, you will be responsible for streamlining backend operations, managing invoicing and time tracking, and bringing essential structure to our fast-moving organization.

Key Responsibilities:
  • Administrative Support
    • Manage documents, trackers, and operational workflows efficiently.
    • Audit Hubstaff time tracking for all contractors and external staff to ensure accuracy.
    • Prepare and send client contracts using established templates.
    • Track key deadlines and follow up on critical actions.
  • Financial Operations
    • Own and manage the invoicing process to ensure timely and accurate payment.
    • Assist in processing salary and contractor payments while maintaining organized records.
    • Support with finance-related administrative tasks: receipts, documentation, reconciliations, etc.
    • Proactively identify and resolve payment delays or discrepancies.
  • Research & Coordination
    • Research relevant awards, events, and partnerships to apply for opportunities.
    • Support with ad-hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists.
Requirements:
  • Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Proven experience in administrative, financial operations, or operational support roles.
  • Strong analytical and organizational skills.
  • Experience handling complex invoicing operations.
  • Ability to work independently and take initiative.
  • Thrives in chaotic environments.
  • Detail-oriented.
  • Professional communication skills.
Nice to Have:
  • Background in staffing, outsourcing, or recruitment operations.
  • Confident enough to hold founders and stakeholders accountable when needed.
  • Experience working in international, fast-paced startup environments.
  • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

This role is ideal for someone who is self-motivated, detail-oriented, and able to prioritize tasks effectively. If you have 3+ years of experience in administrative, financial ops, or other operational support roles, we encourage you to apply.

  • Chief Administrative Officer

    18 hours ago

    Antipolo City, Calabarzon, Philippines beBeeExecutive Full time ₱4,000 - ₱6,000

    Virtual Executive Assistant RoleThe role of a Virtual Executive Assistant is multifaceted and dynamic. This position requires an individual who can provide administrative support to senior-level executives, ensuring seamless day-to-day operations.Calendar Management: The ideal candidate will have exceptional calendar management skills, strategically...

  • Administrative Officer

    1 week ago

    Antipolo City, Calabarzon, Philippines FIVE GUYS GYM, INC Full time ₱150,000 - ₱300,000 per year

    QualificationsBachelor's degree in Business Administration, Office Management, or a related field (preferred but not required).Previous experience in administrative work or compliance-related tasks is an advantage.Strong organizational and multitasking skills with attention to detail.Ability to handle sensitive and confidential information...

  • Chief Financial Operations Officer

    1 day ago

    Cavite City, Calabarzon, Philippines beBeeFinancial Full time ₱4,800,000 - ₱7,200,000

    Job Title: Chief Financial Operations OfficerAbout the RoleThis is a project-based position for an experienced Chief Financial Operations Officer to collaborate closely with the financial team in managing day-to-day transactional finance processes.The ideal candidate has 3–5 years of experience in finance, excellent attention to detail, and a collaborative...

  • Strategic Administrative Support Specialist

    1 day ago

    Antipolo City, Calabarzon, Philippines beBeeExecutive Full time ₱100,000 - ₱120,000

    About the JobWe are seeking a highly skilled Virtual Executive Assistant to join our team. As a Virtual Executive Assistant, you will perform high-level administrative tasks and support senior-level managers.The ideal candidate should be well-organized, have great time management skills, and be able to act without guidance.Key ResponsibilitiesManaging...

  • Enterprise Back-Office Specialist

    1 day ago

    Cavite City, Calabarzon, Philippines beBeeSupport Full time ₱1,361,424 - ₱2,141,088

    Our organization is dedicated to simplifying the back-office experience for micro businesses. We achieve this through proprietary software and AI, with a strong focus on customer satisfaction.We operate in three key areas:Corporate Facilitation: Automating company formation, secretarial tasks, filing, nominee director services, mailroom operations, and...

  • Chief Support Officer

    2 days ago

    Paranaque City, Calabarzon, Philippines beBeeLeadership Full time ₱3,500,000 - ₱4,500,000

    Job Title: Chief Support Officer">">As a key member of our team, the Chief Support Officer will play a vital role in supporting our executives and driving business success.">">Main Responsibilities:">">">">Provide exceptional day-to-day support to our executives, including calendar management, travel arrangements, and email organization.">">Prepare...

  • Chief Financial Strategist

    1 day ago

    Antipolo City, Calabarzon, Philippines beBeeStrategy Full time ₱1,500,000 - ₱1,800,000

    Job Title: Chief Financial StrategistOverviewWe are seeking a highly skilled finance professional to fill the role of Chief Financial Strategist. The ideal candidate must possess strong analytical skills, proficiency in financial modeling, and experience with executive support.Key ResponsibilitiesFinancial Analysis & Reporting: Prepare monthly, quarterly,...

  • CFO Financial Operations Specialist

    1 day ago

    Antipolo City, Calabarzon, Philippines beBeeFinancial Full time ₱6,000,000 - ₱8,000,000

    Job Summary:We are seeking a seasoned financial expert to join our organization as a Chief Financial Officer Assistant. This role requires a highly skilled professional with expertise in accounting, finance, and executive support.This is an excellent opportunity for individuals who want to leverage their skills and experience in finance and administration to...

  • Chief Financial Administrator

    1 day ago

    Antipolo City, Calabarzon, Philippines beBeeAccounting Full time ₱5,000,000 - ₱8,000,000

    Job Overview:">The Accounting Executive will provide high-level accounting support to the Chairman's private interests and investments, working closely with the Accounting Manager.">Main Responsibilities:">">Maintain accurate records of investment portfolios and oversee all related accounting entries.">Prepare and review monthly, quarterly, and annual...

  • Back Office Operations Specialist

    1 day ago

    Cavite City, Calabarzon, Philippines beBeeImplementation Full time $48,000 - $80,000

    Implementation Specialist Job OverviewWe are seeking a skilled Implementation Specialist to support our Real Estate Accounting & Recruiting tools. This role is highly client-facing and requires strong communication skills, technical aptitude, and a background in accounting, QuickBooks, or real estate back-office operations.This is an excellent opportunity...