Administrative Coordinator

1 day ago

Caloocan City, National Capital Region, Philippines beBeeExecutive Full time $1,056 - $1,765

We are looking for a skilled professional to join our team as an Executive Assistant. The ideal candidate will provide administrative support and ensure the smooth operation of our business.

Key Responsibilities:

  • Create and send statements or invoices, track payments, and record company expenses
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings
  • Store and organize documents and files
  • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
  • Research products, purchase goods & secure samples
  • Store, update & collect information for marketing and sales campaigns through a CRM system
  • Monitor projects, conduct internal communication & organize company data
  • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls & make calls for appointments or conduct informational inquiries
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
  • Synthesize data & other content into cohesive reports and presentation slides
Qualifications:
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc)
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
Benefits:
  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

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