Administrative Coordinator/Scheduling Expert

1 day ago

Caloocan City, National Capital Region, Philippines beBeeScheduler Full time $45,000 - $60,000

We are seeking a skilled and organized individual to join our team as an Administrative Coordinator/Scheduling Expert. The successful candidate will be responsible for managing executive calendars, travel arrangements, and meeting coordination.

  • Key Responsibilities:
  • Administrative Support: Provide high-level administrative support to executives, including document preparation, meeting notes, and task follow-ups.
  • Scheduling Operations: Schedule medical appointments, follow-ups, and patient reminders with accuracy and care.
  • Office Management: Maintain and update patient and office records in scheduling systems and CRMs.
  • Communication: Serve as the first point of contact for patients, clients, and partners via phone, email, or virtual reception.

Requirements:

  • Prior experience in a medical, clinic, or hospital setting is required.
  • Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant is preferred.
  • Knowledge of and compliance with HIPAA regulations; ability to handle sensitive patient information with discretion and confidentiality.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools is preferred.

About Us:

  • We offer a supportive team environment with training provided.
  • Growth potential for high performers.

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