Senior Administrative Coordinator

2 days ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time $60,000 - $80,000

Executive Support Role

We are seeking a highly skilled and experienced individual to provide top-tier support to our team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

  • Provide high-level administrative support, including managing complex calendars, booking travel arrangements and restaurant reservations, coordinating events and team processes, processing expenses in a timely manner, drafting and managing correspondence, and providing regular updates on in-flight projects.
  • Develop a strong understanding of operations and reflect its professionalism and charisma in written communications with external stakeholders.
  • Plan and coordinate meetings, including preparing agendas, managing logistics, and ensuring timely follow-up.
  • Handle confidential information with utmost professionalism and discretion.
  • Manage special projects and initiatives as assigned by executives.
  • Liaise with internal teams to ensure seamless communication and coordination.

Requirements

  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • 5+ years of experience as an Executive Assistant.
  • Proficiency in Microsoft Office, Google Workspace, CRM tools, Excel, and project management software.
  • Excellent written and verbal communication skills.
  • Ability to anticipate needs, exercise sound judgment, and take initiative.
  • High level of professionalism, integrity, and discretion in handling sensitive information.
  • Strong problem-solving skills and adaptability in a dynamic environment.
  • Proven ability to manage multiple priorities and deadlines with accuracy and efficiency.

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