Administrative Coordinator

2 days ago

Caloocan City, National Capital Region, Philippines beBeeExecutive Full time ₱650,000 - ₱700,000
Job Title: Executive Assistant

We are seeking an experienced and organized Executive Assistant to support a busy executive in the construction industry. This is an excellent opportunity for a self-starter with strong communication skills who thrives on managing diverse responsibilities with efficiency and finesse.

Key Responsibilities:
  • Manage the executive's calendar, arrange appointments, and coordinate domestic and international travel logistics.
  • Draft, proofread, and manage professional correspondence, emails, and presentations.
  • Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress.
  • Plan and manage meetings, conferences, and company events, ensuring all logistics are handled smoothly.
  • Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties.
  • Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs.
Requirements:
  • 5+ years of experience as an executive assistant, preferably in the construction industry or a related field.
  • Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines.
  • Excellent written and verbal communication skills.
  • Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design.
  • Discretion and professionalism in handling confidential information.
  • Ability to work flexible hours, including evenings or weekends, as needed.
  • Strong problem-solving skills and the ability to work independently.
Benefits:
  • A collaborative, fast-paced work environment.
  • Opportunities for personal and professional growth.
  • A chance to work alongside a dedicated team in the dynamic construction industry.

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