Senior Administrative Coordinator

2 days ago

Caloocan City, National Capital Region, Philippines beBeeExecutive Full time ₱960 - ₱1,440

The role of an Executive Assistant is to support the leadership team in ensuring seamless day-to-day operations. This includes managing schedules, coordinating communications, and overseeing key administrative functions.

Responsibilities
  • Manage executive calendars, scheduling meetings, rescheduling, and prioritizing appointments.
  • Prepare meeting materials, including agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators.
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking as needed.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Qualifications
  • Proven experience as an Executive Assistant or Administrative Assistant; prior experience in marketing, e-commerce, or agency environments is a plus.
  • Technical skills include proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools such as Asana, Trello, Slack, Google Workspace.
  • Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
  • Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • High level of accuracy and thoroughness in handling tasks and documents.
  • Professionalism, integrity, and ability to maintain strict confidentiality.
Employment Details

Mid-Senior level position in a Full-time capacity, focusing on Administrative and Management responsibilities within Marketing Services, Staffing and Recruiting, and Administrative and Support Services industries.

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