Medical Scheduler/Executive Assistant

2 days ago

Manila, National Capital Region, Philippines beBeeMedical Full time ₱2,500,000 - ₱3,500,000
Job Overview

This role is an exciting opportunity for a highly organized and proactive professional to join our team as an Executive Assistant / Medical Scheduler. The successful candidate will be responsible for managing executive calendars, scheduling medical appointments, and ensuring seamless support for both executives and patients.

  • Manage complex schedules, travel arrangements, and meeting coordination with precision.
  • Act as the first point of contact for patients, clients, and partners via phone, email, or virtual reception.
  • Schedule appointments, follow-ups, and patient reminders with accuracy and care.
  • Maintain and update patient and office records in scheduling systems and CRM tools.
  • Support executives with document preparation, meeting notes, and task follow-ups.
  • Ensure smooth day-to-day coordination of office and scheduling operations.
Key Responsibilities
  • Prior experience in a medical setting is required.
  • Previous experience as a Medical Scheduler or Executive Assistant is desired.
  • Knowledge of HIPAA regulations; ability to handle sensitive patient information with discretion and confidentiality.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools preferred.
  • Highly motivated, adaptable, and proactive mindset.
Requirements

To succeed in this role, you will need:

  • Prior experience working in a fast-paced medical environment.
  • A strong understanding of medical terminology and procedures.
  • Ability to work effectively in a team environment.
  • Familiarity with electronic health records (EHRs) and practice management software.
Benefits

We offer a competitive salary and benefits package, including:

  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.
  • A comprehensive benefits package, including health insurance, retirement plan, and paid time off.

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