Senior Administrative Coordinator

1 day ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱2,400 - ₱3,000

Medical Scheduler and Administrative Support Role

This is a highly organized position that requires prior experience working in a medical, clinic, or hospital setting. The ideal candidate will be responsible for handling sensitive patient information, coordinating schedules, and ensuring seamless support for both executives and patients.

Key Responsibilities:
  • Manage executive calendars, travel arrangements, and meeting coordination.
  • Act as the first point of contact for patients, clients, and partners via phone, email, or virtual reception.
  • Schedule medical appointments, follow-ups, and patient reminders with accuracy and care.
  • Maintain and update patient and office records in scheduling systems and CRMs.
  • Support executives with document preparation, meeting notes, and task follow-ups.
  • Ensure smooth day-to-day coordination of office and scheduling operations.
Requirements:
  • Prior experience in a medical, clinic, or hospital setting is required.
  • Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant is beneficial.
  • Knowledge of HIPAA regulations; ability to handle sensitive patient information with discretion and confidentiality.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools preferred.

We are seeking a highly motivated, adaptable, and proactive individual who can work efficiently in a fast-paced environment.

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