Executive Administrator

1 day ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱75,000 - ₱80,000

About This Role:

We are seeking a highly skilled and experienced Senior Administrative Professional to join our team. This is a remote job opportunity that requires exceptional organizational, time management, and communication skills.

The ideal candidate will have a strong track record of providing high-quality administrative support and assistance to senior-level executives. Key responsibilities include:

  1. Managing calendars, coordinating meetings, and ensuring all appointments run smoothly and on time.
  2. Handling confidential correspondence and serving as the primary point of contact for internal and external communications.
  3. Conducting research on industry trends, best practices, and comparative data, presenting findings in clear, actionable reports.
  4. Preparing financial summaries, including creating statements or invoices, tracking payments, and recording expenses.
  5. Organizing and maintaining files, documents, and other essential records.
  6. Managing data entry tasks, such as preparing lead lists, transcribing audio, and compiling meeting minutes.
  7. Monitoring ongoing projects, ensuring timely communication between teams, and tracking deliverables.
  8. Coordinating team calendars and preventing scheduling conflicts.
  9. Planning and preparing executive travel itineraries, booking accommodations, and handling logistics.
  10. Drafting and managing emails, following up on correspondence, and organizing inboxes according to executive preferences.
  11. Synthesizing data into cohesive reports and creating presentation slides for meetings and conferences.
  12. Overseeing account profiles, managing reviews, and uploading relevant media content as needed.
  13. Performing miscellaneous tasks to support the executive's needs and priorities.

Key qualifications include:

  • University Bachelor's degree from a reputable institution.
  • Exceptional English communication skills (C1 - C2 Level).
  • Strong organizational and time management skills.
  • Tech savvy and familiar with current technologies, such as desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
  • Proactive attitude and willingness to be trained.
  • Able to work flexible hours.

Benefits include:

  • Health Insurance.
  • Performance Incentives.
  • Job Security and Stability.
  • Paid Training.
  • Inclusive Culture.
  • Upskilling Opportunities.
  • 100% Remote Work Option.
  • Supportive Team Environment.
  • Opportunities for Career Growth.
  • Fun Work Environment.
  • Holiday & Overtime Pay.

This is a remote job opportunity offering a competitive salary range depending on experience and qualifications.

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