Executive Administrative Assistant

24 hours ago

Makati City, National Capital Region, Philippines Qubel Full time

PEA License No. M-25-00-037

About the Company:

An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights and is driven by strong values—responsibility, transparency, and client focus. It offers a structured environment where purpose meets performance, supporting entrepreneurs and enabling sustainable growth.

About the Role

The Executive Administrative Assistant will support the C-Level executives while ensuring the smooth day-to-day operations of the office. This role will act as a strategic partner to leadership, a key liaison across teams and stakeholders, and the go-to person for ensuring an efficient and well-managed work environment.

Key Responsibilities:

Executive Support

  • Provide comprehensive administrative support to C-Level executives, including calendar management, scheduling, travel arrangements, and correspondence.
  • Act as the primary liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-through.
  • Coordinate and manage special projects, research, and presentations on behalf of executives.
  • Prepare agendas, organize materials, document meeting minutes, and track action items for timely execution.
  • Support strategic planning by assisting with goal-setting, progress tracking, and identifying opportunities for operational improvements.
  • Handle highly confidential information with discretion and professionalism.

Office Management

  • Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive workplace.
  • Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
  • Coordinate with facilities and IT teams for smooth functioning of office systems.
  • Develop and maintain office policies and procedures to ensure compliance and efficiency.
  • Assist with HR-related functions such as onboarding new hires, coordinating training, and supporting company-wide initiatives.
  • Serve as the point of contact for employees regarding office logistics, policies, and administrative support.

Qualifications

  • Must be willing to work onsite in Makati City.
  • Bachelor's degree in Business Administration, Office Management, or related field preferred.
  • Proven experience as an Executive Assistant, Office Manager, or in a similar role, ideally within a fast-paced or growth-stage company.
  • Strong organizational and multitasking skills with the ability to prioritize effectively.
  • Excellent communication and interpersonal skills, with the ability to work with stakeholders at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools/software.
  • Strong problem-solving skills, attention to detail, and a proactive mindset.

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