Executive Office Professional

22 hours ago

Antipolo City, Calabarzon, Philippines beBeeLegal Full time ₱1,742,400 - ₱2,912,000
Job Overview

Magic is seeking an experienced Legal Executive Assistant to support our team. As a key member of our operations team, you will be responsible for managing client communications, scheduling, document preparation, and billing processes.

The Role

This Executive Assistant role exists to reduce operational bottlenecks and ensure timely and professional client interactions. By proactively managing these administrative and legal support tasks, you will enable the attorneys and staff to focus on casework and legal strategy, increasing overall firm productivity and client satisfaction.

Key Responsibilities:
  • Email & Communication Management: Manage multiple client-group emails, ensuring prompt and professional responses. Use templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management: Draft legal and standard documents using available templates and legal document software. Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support: Maintain ongoing communication with clients through reminders and updates. Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing: Oversee task management using project management tools to monitor staff workflow and deadline adherence. Assist in preparing and sending invoices and collection letters.

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