Executive Support Specialist

1 day ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱4,500,000 - ₱7,500,000
Job Description:

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our leadership team in the ANZ region. This is a unique opportunity for a proactive and highly organized individual to showcase their skills and contribute to the success of our organization.

Key Responsibilities:
  • Manage calendars, meetings across time zones, calls, and travel arrangements for senior leaders.
  • Prepare and format reports, presentations, and other business documents.
  • Support process improvements, policies, and handbook development.
  • Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
  • Maintain records, databases, and office systems for efficiency.
  • Assist in preparing KPI scorecards, leadership conferences, and other reports.
Requirements:
  • 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
  • Strong calendar, travel, and meeting management experience across time zones.
  • Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
  • Excellent written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities.
  • Discreet and professional in handling confidential information.
  • Proactive, resourceful, and solutions-focused.

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