Executive Office Assistant

3 days ago

Cavite City, Calabarzon, Philippines Geekify Full time ₱70,000 - ₱120,000 per year

Company Description

Established in 2017, Geekify began as a repair company in Australia and has since evolved into the leading micro-tech service provider, offering comprehensive 360-degree IT support. Guided by visionary leaders, Geekify is committed to simplifying our customers' lives by resolving their tech issues. Today, Geekify continues to expand together with its partners, franchisees, and a robust pool of Geeks to meet the ever-changing needs of our diverse customers. As Australia's leading IT service provider, our team is always up for any tech challenge.

Role Description

This is a full-time remote role for an Executive Office Assistant. The Executive Office Assistant will handle administrative tasks, manage communication, maintain office equipment, and perform clerical duties. Day-to-day responsibilities include answering phone calls with proper etiquette, scheduling meetings, organizing files, and providing support to the executive team.

Qualifications

  • Strong Phone Etiquette and Communication skills
  • Proficiency in Administrative Assistance and Clerical skills
  • Familiarity with Office Equipment and basic IT tools
  • Excellent organizational and multitasking abilities
  • Ability to work independently and remotely
  • Previous experience in a similar role is a plus
  • Diploma or equivalent, with additional qualifications as an Executive Assistant or Secretary being advantageous

Job Responsibilities: Executive Assistant to Management

Calendar Management:

  • Schedule and coordinate appointments, meetings, and events for executive management.
  • Ensure optimal time management and prioritize schedules effectively.

Communication Handling:

  • Screen and respond to emails, phone calls, and correspondence on behalf of executives.
  • Draft, review, and send professional communications as needed.

Travel Arrangements:

  • Organize travel itineraries, including flights, accommodations, transportation, and related logistics.
  • Prepare travel documentation and ensure timely execution.

Meeting Preparation:

  • Prepare agendas, presentations, reports, and other materials for meetings.
  • Take minutes and follow up on action items post-meetings.

Administrative Support:

  • Maintain and organize files, records, and confidential documents.
  • Manage office supplies and equipment as needed.

Project Assistance:

  • Support management with special projects, research, and data analysis.
  • Track project deadlines and deliverables.

Relationship Management:

  • Liaise with clients, partners, and internal teams to facilitate smooth communication and operations.
  • Build and maintain professional relationships.

Reporting and Documentation:

  • Prepare reports, summaries, and presentations for management review.
  • Assist in compiling and analyzing data for decision-making.

Miscellaneous Tasks:

  • Perform other duties as assigned to support executive team efficiency and effectiveness.

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