Senior Administrative Coordinator

1 day ago

San Juan, National Capital Region, Philippines beBeeExecutive Full time ₱60,000 - ₱150,000
Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide seamless support to senior leadership across multiple functional areas. This role requires exceptional organizational skills, excellent communication abilities, and the ability to work effectively in a fast-paced environment.

Main Responsibilities
  1. Calendar and Schedule Management: Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
  2. Communication Management: Serve as the primary point of contact for internal and external communications on behalf of senior leaders, drafting, reviewing, and managing email, Slack, and task-based communications to ensure timely follow-ups and responses.
  3. Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items. Participate in team and leadership meetings as required to gain context on priorities and critical business activities.
  4. Travel Coordination: Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  5. Administrative Support: Handle confidential information with discretion and professionalism, supporting programmatic scheduling for internal events, onboarding sessions, and other one-off projects.
  6. Team Collaboration: Collaborate with other administrative professionals to ensure smooth operations across functional areas.
Requirements
  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
  • Experience working on a Mac operating system is required.
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
  • Bachelor's degree or any certificate course (required).
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Solid organizational & time management skills.
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
  • Proactive attitude & willingness to be trained.
  • Able to work on a graveyard shift.
Benefits
  • Health Insurance (HMO).
  • Performance Incentives.
  • Job Security and Stability.
  • Paid Training.
  • Inclusive Culture.
  • Upskilling Opportunities.
  • 100% Work-From-Home.
  • Exceptionally Supportive Team.
  • Opportunities for Career Growth.
  • Fun Work Environment.
  • Holiday & Overtime Pay.

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