Chief Administrative Professional

12 hours ago

San Juan, National Capital Region, Philippines beBeeAdministrative Full time ₱1,000,000 - ₱1,100,000
Job Overview

The Administrative Assistant plays a pivotal role in providing support to senior management and ensuring the seamless operation of all departments.

Main responsibilities include office management, administrative support, policy implementation, and financial administration.

Key Skills:

  • Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
  • Communication Skills: Strong verbal and written communication skills for effective interaction with staff and external partners.
  • Problem-Solving: Ability to identify and resolve administrative and operational issues proactively.
Responsibilities
  1. Office Management: Oversee daily operations, including managing office supplies, equipment, and facilities.
  2. Administrative Support: Provide administrative support to senior management and coordinate with different departments to streamline processes.
  3. Policy Implementation: Ensure compliance with company policies and procedures, and assist in updating them as needed.
  4. Financial Administration: Assist in monitoring departmental budgets and expenditures, ensuring financial efficiency.
  5. Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance department.
  6. Financial Reporting: Prepare financial reports and summaries for management review.
Additional Responsibilities
  1. Project Coordination: Provide administrative support for ongoing projects, including scheduling meetings, preparing documentation, and tracking progress.
  2. Compliance and Safety: Ensure compliance with all relevant regulations and standards, including occupational health and safety requirements.
  3. Safety Protocols: Assist in developing and implementing safety protocols and procedures, and ensure they are followed by all employees.
Qualifications
  • Prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry.
  • Proficiency in Excel, Trello, and project management tools such as Wunderbuild (or similar software).
  • Strong understanding of Google Drive and cloud-based file management systems.
  • Experience in supplier negotiations, cost management, and purchasing processes.

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