Executive Administrator

Administrative Operations Coordinator

This role provides the opportunity to leverage your exceptional organizational and technical skills in a fast-paced administrative environment. As an Administrative Operations Coordinator, you will play a critical part in supporting the growth of our international operations.

• The ideal candidate will have 5-10 years of experience as an executive assistant with a proven track record of providing comprehensive support to senior-level executives.

  ">

• You will be responsible for managing QuickBooks financial operations, verifying invoices, processing payroll, and maintaining organized documentation for smooth business operations.

  ">

• The successful candidate will possess strong communication skills, including comfort providing direct feedback and autonomous decision-making, and a systematic approach to problem-solving.

  ">

• You will work closely with leadership to establish daily workflows for administrative management and financial responsibilities, ensuring accuracy and efficiency gains in multi-company operations.

  ">

About This Role's Impact

You will directly impact the company's international manufacturing transition through expert administrative coordination and multi-company financial management. Your work will establish the operational foundation for team expansion while building specialized expertise in international operations.

This role offers strong growth potential because you will master complex administrative systems and specialized processes that are highly valuable skills. You will develop leadership capabilities as the team expands.

Benefits

This is a full-time position offering a competitive compensation package, including a 13th month bonus and opportunities for career advancement based on individual strengths and business needs.

Flexible scheduling and a priority on employee satisfaction and work-life balance make this a great opportunity for those seeking a meaningful and challenging role.

Career Growth

As an Administrative Operations Coordinator, you will have the chance to develop specialized expertise in international manufacturing administrative processes, leading to supervisory roles and opportunities for professional growth.

This is a fantastic opportunity for experienced executive assistants looking to build their skills and contribute to the growth of a dynamic organization.

Required Skills and Qualifications

We are seeking an Executive Assistant with:

• 5-10 years of experience as an executive assistant with a proven track record of providing comprehensive support to senior-level executives.

  ">

• QuickBooks expertise with a systematic approach to financial accuracy and administrative process management.

  ">

• Strong communication skills, including comfort providing direct feedback and autonomous decision-making.

  ">

• A systematic approach to problem-solving and ability to learn specialized processes quickly.

  ">

What Sets You Apart

Advanced QuickBooks expertise with complex multi-entity structure management experience.

Experience supporting executive leadership in international trade, manufacturing, or complex business operations.

Track record of establishing administrative and financial processes while training team members in systematic approaches.

Demonstrated success in partnership-focused work environments with flexible scheduling adaptation.

Bilingual capabilities or international business communication experience.

Fabric, textiles, or luxury manufacturing industry familiarity.

Experience with China manufacturing, tariff management, or trading company structures.

History of building operational foundations for expanding teams.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative and Accounting/Auditing

Industries: Staffing and Recruiting and Retail Apparel and Fashion