Senior Administrative Professional

2 days ago

San Juan, National Capital Region, Philippines beBeeManagement Full time $9,600 - $15,600

Executive Office Manager

Our organization is seeking an exceptional Executive Office Manager to provide high-level administrative support to our executive team. The ideal candidate will have excellent organizational skills, the ability to multitask, and a strong work ethic.

Key Responsibilities:
  • Strategic Calendar Management:
    • Coordinate and manage complex calendars to ensure optimal alignment with business priorities
    • Anticipate and prevent scheduling conflicts by balancing professional commitments with personal well-being
    • Plan and coordinate travel arrangements for executives, including booking flights, accommodations, and arranging transportation
  • Meeting Preparation & Follow-Up:
    • Collaborate with internal teams and external stakeholders to gather necessary meeting materials and logistical details
    • Prepare and distribute agendas, briefing materials, and calendar reminders in a timely manner
    • Accurately document key decisions and action items during meetings and share updates with relevant parties
  • Communication & Relationship Management:
    • Manage the executive's inbox, filtering and prioritizing emails to ensure timely responses
    • Build and maintain strong relationships with internal staff and external stakeholders through effective communication and collaboration
  • Administrative Support:
    • Provide administrative support, including data entry, record-keeping, and document preparation
    • Ensure the accuracy and completeness of all documents and records

Culture and Core Values:

  • Trust & Excellence – Building deep trust and delivering top-tier work—every time
  • Clarity with Purpose – Sharp focus that cuts through the noise
  • Proactive Precision – Always three steps ahead, catching what others miss
  • Emotional Intelligence Matters – Leading with empathy, calm, and confidence
  • Better Every Day – Streamlining, improving, and leveling up constantly

We are a dynamic team that thrives on purpose, adaptability, and a shared commitment to equity and justice. We offer a collaborative and growth-oriented culture where autonomy and development opportunities abound.

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