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A highly skilled and experienced Executive Assistant is required to provide top-notch administrative support to senior executives. The ideal candidate will possess exceptional organizational, communication, and interpersonal skills, with the ability to manage multiple responsibilities in a fast-paced environment.
The role involves maintaining and optimizing the executive's calendar, ensuring all meetings, calls, and commitments are efficiently scheduled. This includes liaising with internal departments, board members, doctors, clinic heads, and external partners to coordinate meetings.
Key Responsibilities:
- Maintain and optimize the executive's calendar, ensuring all meetings, calls, and commitments are efficiently scheduled.
- Liaise with internal departments, board members, doctors, clinic heads, and external partners to coordinate meetings.
- Prepare meeting agendas, gather relevant materials, and take minutes or action notes.
- Track and follow up on commitments or deliverables arising from meetings.
Additional Responsibilities:
- Maintain a rolling task list for the Executive and ensure accountability by tracking the status of key deliverables from leadership and support teams.
- Coordinate with relevant departments to follow up on timelines and responsibilities.
- Use project and task management tools to monitor progress and flag issues early.
Requirements:
- Exceptional organizational, communication, and interpersonal skills.
- Ability to manage multiple responsibilities in a fast-paced environment.
- High level of discretion and professionalism.
Benefits:
- Opportunity to work with a dynamic team.
- Chance to develop skills and knowledge in administration and support services.
- Competitive salary and benefits package.
