Executive Support Specialist

21 hours ago

Cebu City, Central Visayas, Philippines beBeeAdministrative Full time $40,000 - $60,000
Support Executive Role

We are looking for a highly organized and detail-oriented individual to provide administrative support to senior-level executives.

This role involves managing complex tasks, scheduling, and coordination duties across various departments. The ideal candidate will be able to handle multiple priorities efficiently and maintain confidentiality of sensitive data.

Key Responsibilities:
  • Manage executive calendars and schedules
  • Handle email correspondence and other communication
  • Coordinate travel plans and itineraries
  • Organize and manage company documents and records
  • Track expenses and financial transactions
  • Assist in coordinating internal projects and initiatives
  • Take meeting notes and ensure follow-up on action items
  • Support client relations and interact with external partners
Duties:
  • Prepare agendas, presentations, and reports for meetings
  • Maintain confidentiality of sensitive data and communications
  • Prioritize and manage multiple tasks/projects efficiently
  • Liaise with vendors and external service providers
  • Support event planning and coordination of company functions
  • Maintain organized electronic and physical file systems
  • Conduct research and compile reports or data when needed
  • Serve as a liaison between executives and internal/external stakeholders
Requirements:
  • 6 months to 2 years of experience in an administrative role
  • Strong organizational and problem-solving abilities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite
  • Friendly and curious personality with a proactive mindset
  • Confident phone presence and comfort handling inquiries
  • Quick to learn and adaptable to first-time training procedures

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