Top Executive Support Professional
21 hours ago
Job Overview
As a highly skilled strategic support specialist, you will provide top-level support to our global philanthropic network. Your mission is to keep their busy calendar, inbox, and priorities in perfect harmony while managing client relationships effectively.
This role is ideal for someone who thrives in fast-paced environments and excels at turning spoken ideas into clear, actionable plans. You will have the opportunity to work with a dynamic team that values trust, empathy, and excellence.
Key Responsibilities:
- Calendar Management & Time Optimization: Proactively manage and optimize the executive's schedule to ensure alignment with strategic priorities, anticipate and prevent scheduling conflicts, and balance professional commitments with personal well-being during travel periods.
- Meeting Preparation & Follow-Up: Collaborate with internal teams and external stakeholders to gather necessary agendas, briefing materials, and logistical details for meetings, accurately document key decisions and action items during meetings, and share updates with relevant parties.
- Administrative Support: Update contact records in the organization's database promptly after meetings, manage membership renewals and donation acknowledgments by sending personalized email communications using provided templates, and provide general administrative support as needed.
- Communication & Relationship Management: Manage the executive's inbox, initially supporting and eventually taking full responsibility for email filtering and prioritization, ensure timely responses to high-priority communications, maintain strong relationships with internal staff and external stakeholders, and draft and send courteous follow-up emails after conferences and convenings to nurture professional connections.
- Travel & Logistics Management: Coordinate complex travel itineraries that prioritize efficiency, cost-effectiveness, and the executive's well-being, use the organization's travel system to research and book discounted flights and accommodations, prepare detailed travel documents and schedules, and ensure adequate rest periods are built in to allow sufficient rest and recovery for the client after each travel.
Required Skills & Qualifications
Strategic thinking and problem-solving skills Excellent communication and interpersonal skills Ability to work effectively in fast-paced environments Proficiency in Microsoft Office Suite or similar tools Familiarity with database management systems Experience working with non-profit organizations preferred
Benefits
A competitive salary and benefits package Opportunities for career growth and professional development A dynamic and supportive work environment The chance to contribute to making a healthier, more just world
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