Executive Operations Coordinator

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeEmployment Full time $7,000,000 - $8,000,000
Job Opportunity

This is a position in a global executive search firm, not with one of its clients.

Become a key member at a vibrant, team-oriented organization and excel in managing office operations, coordinating logistics, and contributing to seamless recruitment processes.

We're looking for an efficient and organized individual to support dynamic teams and keep our executive search firm running smoothly.

Key Responsibilities:
  • Oversee daily office tasks, including supplies, vendor management, and facility maintenance.
  • Coordinate scheduling for team meetings, interviews, and office events.
  • Handle incoming communications, routing calls, emails, and inquiries efficiently.
  • Maintain organized records, databases, and filing systems for operational efficiency.
  • Assist with onboarding new hires, preparing materials, and coordinating training.
  • Support administrative tasks like expense tracking and report compilation.
  • Facilitate virtual and in-person collaborations with global teams and clients.
Requirements:
  • Experience as an Office Coordinator or similar support role.
  • Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
  • Strong organizational skills with the ability to juggle multiple priorities.
  • Excellent communication and interpersonal skills.
  • Ability to manage confidential information responsibly.
  • Detail-oriented with problem-solving aptitude.
  • Team player who thrives independently when needed.
Why Join Our Firm:
  • Global Reach and Impact
  • Gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.
  • Career Acceleration
  • Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development and hands-on learning in executive recruitment.
  • Collaborative and Inclusive Culture
  • Join a friendly crew that fosters open communication, celebrates diversity, and values innovation.
  • Work-Life Integration
  • Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being.
  • Unmatched Professional Growth
  • Benefit from opportunities to work on diverse, high-impact projects in a company committed to excellence, client success, and long-term employee development.

We're an equal opportunity employer and value diversity in all forms. We strive to create an inclusive workplace where everyone can thrive.

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