Business Operations Coordinator
7 days ago
We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team. This role will be responsible for managing the day-to-day operations of our business, including scheduling meetings, coordinating calls, and assisting with business communication.
The ideal candidate will have 5+ years of experience in an operational and executive assistant role, with a proven track record of delivering high-quality results in a fast-paced environment. They will be tech-savvy with tools like QuickBooks, Google Workspace, Slack, and Zoom, and possess excellent communication and organizational skills.
- Key Responsibilities:
- Manage the CEO's inbox and task list, ensuring timely follow-ups and clear priorities.
- Schedule meetings, coordinate calls, and assist with business communication.
- Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.
- Prepare and maintain essential client documents like W9s and COIs.
- Help create and document standard operating procedures for smoother operations.
- Assist in setting up tools and systems to improve workflow efficiency.
- Support bid tracking and internal organization for future growth opportunities.
Requirements:
- 5+ years experience in an operational and executive assistant role.
- Highly detail-oriented and thrives on clarity, structure, and follow-through.
- Proactive and takes initiative—anticipates needs before being asked.
- Tech-savvy with tools like QuickBooks, Google Workspace, Slack, and Zoom.
- Communicates clearly and professionally, both in writing and over the phone.
- Able to manage shifting priorities and work independently with minimal supervision.
- Brings experience supporting small U.S.-based businesses, ideally in construction or trades.
- Bonus if you've worked with entrepreneurs or supported civil/construction projects.
Benefits:
- $1000 - $1500/mo. depending on experience
- $500 bonus at 90 days and $1,800 available in annual performance bonuses
- 13th month pay
- Performance-based bonuses
- Comprehensive HMO policy, including dependents.
- Annual continuing education budget to support professional development
What We Offer:
As a member of our team, you can expect a dynamic and supportive work environment that values collaboration, innovation, and growth. We offer competitive compensation packages, comprehensive benefits, and opportunities for professional development.
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