Senior Executive Support Specialist

2 weeks ago

Imus, Calabarzon, Philippines beBeeExecutive Full time ₱5,000,000 - ₱8,000,000

As a highly skilled and organized Executive Assistant, you will play a critical role in supporting the success of our team.

Job Description

We are seeking an exceptional Executive Assistant to provide top-notch support to our clients. In this role, you will be responsible for managing calendars, projects, and client communication. You will also oversee inbox, CRM, and file systems to ensure seamless operations.

Your focus areas will include:

  • Project Management: Maintain detailed calendars, project timelines, and task tracking to organize real estate shoots, post-production timelines, and creative service deliverables.
  • Client Communication: Draft follow-up emails, coordinate appointments, and prepare polished client-facing materials aligned with brand standards.
  • Inbox and File System Oversight: Keep communications and files organized; tag leads in GoHighLevel CRM, archive creative assets, and ensure timely responses across platforms and communication channels.
Required Skills and Qualifications

To succeed in this role, you must have:

  • A minimum of 5.5 years of experience supporting executives in fast-paced creative or service-based businesses.
  • Strong proactive and self-starter skills, taking initiative and working independently.
  • Excellent written and verbal communication skills, comfortable drafting professional correspondence and interacting with clients as needed.
  • High proficiency in Notion and experience with project management tools, G Suite, Dropbox, and GoHighLevel CRM.
  • Demonstrated ability to prioritize, meet deadlines, and manage logistics without constant oversight.
Benefits and Other Opportunities

This role offers a unique opportunity to work in a fast-paced, multi-service agency environment and contribute to the growth and success of our team. As an Executive Assistant, you will have the chance to develop your skills and knowledge, work with a talented team, and enjoy a dynamic and supportive work environment.

This job is full-time and involves administrative tasks. If you are a detail-oriented and deadline-driven individual with strong communication skills and a passion for delivering exceptional results, we encourage you to apply.

The ideal candidate will have a background in the creative or media industry and a strong understanding of project management tools and workflows. We offer a competitive salary and benefits package to successful applicants.

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